RULES FOR PARTICIPATION IN THE
XIII INTERNATIONAL COMPETITION FOR EX LIBRIS – GLIWICE 2020

  1. The Municipal Public Library in Gliwice, hereinafter the Organizer, announces the XIII International Competition for Ex Libris, hereinafter the Competition.
  2. The Competition is directed to adults.
  3. The Competition will present the achievements of ex libris design based on classical methods as well as new technologies.
  4. Works may be submitted for the Competition emphasizing the relationship with the book in any form (printed and electronic) and indicating individual interests (for a person, institution) or for commemorative purposes (dedicated to the memory of a deceased person).
  5. Works sent for the Competition must contain:
    • the words „ex libris” or “in memoriam” (or the equivalent in other languages) integrated into the composition,
    • the first name and surname of the owner or name of institution or commemorated person.
    • ex libris designs may not be dedicated for fictitious persons or institutions.
  6. Participants may submit an unlimited number of works created between 2016 and 2020 in any graphic technique:
    • ­­ printed works: in two signed prints,
    • digital works: in the format: jpg, gif, png, svg (RGB color space model).
  1. Dimensions:
    • printed works: size of the print may not exceed 130×130 mm, and size of the paper – max. A4,
    • digital works: resolutions: 1200 pixels (longer size).
  2. The description of the ex libris shall contain the following information:
    • first name and surname of the author,
    • FISAE code of the graphic technique (the list is also available on the Organizer’s website),
    • year it was made,
    • explanation of initials or abbreviations used:
      • printed works: on obverse of each print,
      • digital works: in the digital description of the file.
  1. The works shall be accompanied by a legible application form (to be downloaded from the Organizer’s website: www.biblioteka.gliwice.pl).
  2. The works should be sent no later than 7 September 2020
    • printed works: (postal date stamp) to the address:
                                 Miejska Biblioteka Publiczna w Gliwicach
                                 Kościuszki 17
                                 44-100 Gliwice
    • digital works: e-mail: exlibris@biblioteka.gliwice.pl
      The Organizer recommends that the sender enable the „request delivery confirmation” option.
  1. The Organizer is not be liable for loss or damage of works during shipment.
  2. The Participant incurs costs related to the preparation of works and sending them to the Organizer with their own scope.
  3. The Organizer shall appoint a jury to select bookplates for the post-competition exhibition and make decisions on awarding prizes and honorable mentions. The results will be announced immediately after the jury has finished deliberations.
  4. The Organizer plans to award the following prizes and honorable mentions:
    • GRAND PRIX – Statuette and 5 000 PLN,
    • Prize for printed ex libris – 2 500 PLN,
    • Prize for digital ex libris – 2 500 PLN,
    • Honorable Mentions,
    • Other special prizes.
  5. Awards are subject to taxation in accordance with legislation in force.
  6. The award ceremony and exhibition opening will be held on 20th November 2020 in Gliwice. Detailed information will be posted on the Organizer’s website no later than one month before the ceremony.
  7. Designers whose works are accepted for the exhibition will receive a complimentary post-Competition publication.
  8. All works submitted to the Competition shall become the property of the Organizer (copy ownership).
  9. A Competition Participant transfers to the Organizer non-exclusive author’s property rights in the submitted works as follows:
    • recording and reproduction by any technique on any medium, for the needs of any media, in particular in the form of printed publications, posters, computer discs and all types of media intended for digital recording,
    • placing and using on any scale or part any materials published for promotional purposes of the Competition and the Organizer,
    • introducing in any part to the Internet and computer memory, placing and using as part of an online publication,
    • public display, display, playback and broadcasting and rebroadcasting via wired and wireless vision by land stations, broadcast via satellite and the Internet
  10. The Participant, by registering their participation in the Competition in accordance with the provisions of these Regulations confirms that he/she:
    • has read the content of this Regulations and accepts all conditions specified in it,
    • the submitted works are his/her exclusive property and is the result of his/her work,
    • submission of works to the Competition and transfer of ownership of copies of work and author’s property rights does not violate any rights of third persons,
    • consents to the processing of personal data provided for the purpose of conducting and promoting the Competition, as well as the organization and publication of post-competition materials and the exercise of ownership and author’s property rights to the submitted works by the Municipal Public Library in Gliwice, ul. Kościuszki 17, 44-100 Gliwice.
    • consents to using the image free of charge in accordance with Article 81(1) of the Act of 4 February 1994 on copyright and neighboring rights, by publishing on the website: www.biblioteka.gliwice.pl and for information, marketing and promotion purposes of the Competition.
  11. In connection with the provisions of the Regulation of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46 / EC, the Organizer informs that:
    • The Municipal Public Library in Gliwice is the Personal Data Administrator, informs that the Participant with headquarters by the Kościuszki Street 17, 44-100 Gliwice,
    • Clarifications regarding matters related to personal data will be provided by the Personal Data Inspector, e-mail: iod@biblioteka.gliwice.pl,
    • The personal data will be processing for the purpose of conducting and promoting of the Competition, to the comunication between the Participant and the Organizer, as well as the organization and publication of post-competition materials and results including the name and surname.
    • Personal data is not obligatory, but failure to do so will result in the fact that it will not be possible to submit and participate in the Competition, including the evaluation of the submitted works and the preparation of a post-competition publication,
    • The Organizer informs that during meetings and events related to the competition, for promotional and marketing purposes, may be taken photographs documenting the course of such events (e.g. awards gala). By participating in such an event, the Participant thereby consents to the use of his image in the said scope and purpose, in particular by posting photos of the event on websites maintained by the Organizer or the event Partners, in other electronic media or Organizer’s publications,
    • The Participant’s data will be processed for the period necessary to achieve the goal, i.e. in the scope of conducting and promotion of the Competition, as well as the organization and publication of post-competition materials, and after the end of the Competition, for the period of exercising ownership and author’s property rights in relation to the work submitted; after that time for the period and to the extent required by law or to secure any claims,
    • Participant’s data may be shared with available entities than those authorized under the law and the other entities to the extent necessary for the proper organization of the Competition. They may also be made available for publishing or publication on third party websites, provided that the photographs and videos in third-party publications can only illustrate information.
    • The Participant has the right to remove or limit the processing, the right to object to the processing, as well as the right to transfer data. In disputable matters, the Participant shall have the right to lodge a complaint with the supervisory body.
    • If the consent is not withdrawn until the contest is resolved, the participant’s personal data will be processed to the extent necessary for the publication of results, publication and use of the works by the Administrator, based on the legitimate interest of the Administrator,
    • The Participant’s data will not be transferred to third countries and international organizations, and will not be subject to automated decision-making, including profiling.
  12. Latest news regarding the Competition will be published on: www.biblioteka.gliwice.pl, www.facebook.com/MBPGliwice

Contact with the Organizer:

Miejska Biblioteka Publiczna w Gliwicach

ul. Kościuszki 17, 44-100 Gliwice

POLAND

tel./fax +48 32 238 25 10

exlibris@biblioteka.gliwice


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